Parade Logistics & Roles

Orientation

Mandatory Orientation Information

  • All entries/volunteers must attend ONE orientation session to further discuss and obtain logistics instructions for Parade Day.
  • Please choose one of the available dates, and RSVP to info@santafestinmaple.com:
    1. November 17, 2016 from 7:30 – 9:00pm at the Multi-Purpose Room, Vaughan City Hall
    2. November 22, 2016 from  7:30 – 9:00pm at the Multi-Purpose Room, Vaughan City Hall

 

Parade Assembly – Canada’s Wonderland

Floats (ONLY)

  • Enter Canada’s Wonderland off of Jane St. south of Major Mackenzie Dr, at Springside Rd.
  • Floats will be escorted to assigned numbered parking location
  • Float construction must be completed, in position and ready for inspection by 9:00 am on Sunday
  • There will be no vehicle traffic allowed in the float staging area after 9:00 am
  • All non-parade vehicles must leave float station area by 9:00 am
  • Please Note: Pre-parade tour of entries with Fire Inspector and committee member at 11:30 pm

Participants

  • Enter Canada’s Wonderland using Springside Rd (on Jane Street, North of Rutherford)  9:00am – 12:30 noon
  • Must be in assigned location no later than 12:30 pm (for waiver inspection)
  • Parking is available in the parking lot east of the float staging area
  • Free shuttle buses available from Canada’s Wonderland to the south side of the Civic Centre
  • Washrooms are available at Canada’s Wonderland and Civic Centre
  • Please join us in the Kelsey’s Hospitality Tent from 12:30pm – 1:30pm

Parade Dispersal On Major Mackenzie & The Civic Centre

  • Parade dispersal will take place on Major Mackenzie and the City Hall
  • IMPORTANT: float and vehicle drivers – please drive slowly and be very careful !!! Major Mackenzie will be very busy with participants, volunteers and children
  • Each entry will be directed to a specific unloading/dispersal area based on type of entry. Floats with RED / YELLOW / GREEN identifies will be directed into their proper lanes.
  • It’s important to follow Committee direction to ensure organized and safe dispersal
  • Parade Entry Leaders to make arrangements for participant dispersal, pick up in designated areas and travel arrangements
  • Free shuttle buses available from City Hall to Canada’s Wonderland – please refer to the bus shuttle schedule
  • For your safety, please follow and observe instructions from Police, By-Law, and Committee members

Bus Shuttle Schedule

  • Free bus shuttle service will be provided from the Civic Centre back to Canada’s Wonderland (at the end of the parade)
  • Please be courteous when entering and exiting buses
  • For your safety, please follow and observe instructions from Police, By-Law, and Committee members
  • Please note: Bus capacity is 72 passengers and no standing is allowed by law
  • Bus Schedule:
  • Civic Centre to Canada’s Wonderland
  • 3:00 pm to 5:00 pm

Lost Children

  • The designated Lost Children Area is located at the First Aid Station at the Civic Centre

First Aid Station

  • There will be First Aid Station’s located at Canada’s Wonderland (prior to Parade) and at the Civic Centre (end of Parade)
  • There are signs directing to each location

Parade Route Marshals

  • Must be an adult
  • Must commit to attend event
  • Must arrive at Canada’s Wonderland by 12:30 pm
  • Dress appropriately for the weather
  • Pick up vest at Guest Information Service Booth at Canada’s Wonderland
  • SantaFest Committee and Sponsors are pleased to provide refreshments at Canada’s Wonderland and the Civic Centre
Responsibilities:
  • Ensure safety of participants and spectators at all times
  • Prevent spectators from walking onto parade route
  • Spectators must be on sidewalks, behind barriers/pylons and off roadways
  • Take instructions from SantaFest Committee members positioned along the route
  • Wear a Marshal’s vest
  • Follow Santa’s Float to the Civic Centre
  • Turn in vests at the Civic Centre
  • Must also complete and sign waivers
  • Be helpful, courteous and respectful
  • Remember – Safety First!

 

Youth Volunteers

Positions Available
  • All Volunteers please check in at the Check in Booth for your assigned responsibilities from 11:00 -12:30pm
Responsibilities
  • Must commit to attend event
  • Must arrive at assigned stations by assigned times
  • Dress appropriately for the weather
  • SantaFest Committee and Sponsors are pleased to provide refreshments at Canada’s Wonderland, with proceeds benefiting the Vaughan Food Bank
  • Volunteers who carry sponsorship banners must turn them in at the Civic Centre along with vests
  • SantaFest volunteers qualify for student community service hours. Student volunteers must bring their own Community Service forms for signature on the day of the event.
  • Must also complete and sign waivers
  • Make sure you have made travel arrangements to and from volunteer location
  • Be helpful, courteous and respectful
  • Remember – Safety First!